Office Services Coordinator

General administrative support to the Office Services Manager. Managing all visitors to the office including VIP’s, external staff and service providers. Booking same day, National and International couriers. Reconciliation of monthly invoicing. Manage the Internal Security system including - Issuing Staff and Visitor Security passes as needed, keeping an up-to-date records and regular Auditing of all access cards. Liaise with the Base Building Management and use the Internal Portal for office maintenance issues. Support the Business Reconstitution Framework Taskforce Environmental Health & Safety duties, attend meetings and be a point of contact for international offices. Fire warden or First Aid duties. Assist with Theatrette Invoicing. Provide assistant to the IT team. Update documentation regarding support issues, requests and ensure it is accurate and maintained. Supervise Meeting rooms and ensure their equipment and supplies are intact. Overall presentation is acceptable for the next meeting. Ensuring the general appearance of the office is always impeccable. Kitchen and Break Out Room duties – monitor the appearance of the kitchen and tea point. Monitor stock requirements and dishwashers. Management Level 33, booking of the Hosting Space and general appearance. Support HR with Onboarding. Assist with in-house events Ad-hoc projects as required